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Creating an Outline with Word 97

What you will learn from this lesson

With Word 97 you will:

You already know that writing an outline helps you organize and write a report. By presenting a scenario in which you must deliver a report on technology to the school district advisory committee, this lesson helps you experience how using Word 97 can simplify the tasks of outlining and writing.


What you should do before you start this lesson

Using Word 97 to create an outline

  1. Start Word 97.
  2. Open a new document.

Exploring the lesson

Word 97 makes it easy to create an outline. You can create a draft, and then easily make revisions. An excellent teaching tool, the Outline feature allows you to display only selected headings. This way, in your presentations at the beginning of an assignment you can cover the main ideas; then you can add or expand the outline you previously created, to show students more information after they have developed the main ideas of their reports.

Creating an outline

Starting a new outline

  1. On the File menu, click Save, and type technology outline in the File name text box, then Click Save.
  2. On the View menu, click Outline.
    – or –
    Press the Outline View icon in the lower-left corner of the screen.

Either way, the Outline toolbar is now on-screen.

You have identified key ideas to include in your technology report to the school district advisory committee. Use the list of key ideas provided to prepare your outline.

Writing an outline

  1. In your Technology Outline document, type the following list:

  1. Click anywhere in the Teacher responsibilities line.
  2. Click the Demote button.
  3. Click the Promote button.
  4. Click the arrow next to the Style box, and click Heading 2.
  5. Click the Promote button to advance the heading by one level.
  6. Press Tab, and press Shift Tab.

Using the Outline view

Using the icons on the Outline toolbar, you can create outlines with as much or as little detail as you want. If your outline is lengthy, you can create it and then display only part of it—the details are still there, they’re just hidden. For instance, if you assign a research paper to your students and you want them to see an overview, show them only main headings. Later, you can show them more detail from your original document.

Before you begin, click anywhere in the second line on your outline list, and click each arrow on the Outline toolbar to see its effect. Each arrow has a specific, named function.

Arranging information into headings using the Outline view

  1. Click anywhere in Time to learn new technology line, and click the Move Down button.
  2. Click anywhere in the District responsibilities line, and click the Move Up button twice.
  3. On the Standard toolbar, click the Undo button to undo all outline actions.

It is useful to be able to move items to different positions when you are creating an outline. By arranging topics and subtopics in different configurations, you can more easily create well-organized papers and presentations. Moreover, you can quickly determine whether their main topics are correct by viewing specific categories of the outline instead of the entire document at once.

Rearranging items on your outline

  1. On the Edit Menu, click Select All.
  2. On the Format menu, click Bullets and Numbering.
  3. On the Number tab, click None.
  4. Click OK.
  5. Click anywhere in the Time to learn new technology line, and click the Demote button.
  6. Click anywhere in the Integrate computers into classroom projects line, and click Demote twice.
  7. Using the arrows on the Outline toolbar, rearrange the items in your outline so that your list looks like the illustration that follows.
  8. On the Outline toolbar, click the 1 button to show only the Heading 1 items, then try buttons 2, 3, 4.
  9. Click All to restore the view of the full outline.

Now you are ready to put your outline into its final format. If you are giving an oral presentation, such as a course overview to parents, you may want to use your outline as a guide when you give your presentation. You can choose a detailed outline view or one that has only the main points. Either way, you can support your presentations and reports by creating a well-organized outline.

Formatting your outline

  1. Press ctrl+a to select the entire document.
  2. On the Format menu, click Bullets and Numbering.
  3. Click the Outline Numbered tab, and then click the view that contains Roman number - I and the letter - A.

  5. Click Customize.
  6. In the Number style box, select I, II, III.
  7. Click OK.
  8. Your outline should look like the illustration that follows.


How you can use what you learned

Word 97 offers several ways to present information in outline form. You can use Word 97 to create outlines to organize your lesson plans and presentations to colleagues, or to promote student use of outline techniques. The Word 97 Outline feature helps students write more clearly. Seeing the main ideas and being able to move them easily, students acquire techniques that enable them to write and communicate effectively.



The special features of the Outline view can be added to your regular toolbar. The arrows that move items around in your outline can also move text, lines of a table, and paragraphs in body text.

Adding arrows to the toolbars

Adding arrows to your Standard or Formatting toolbar

  1. Right-click any gray area on the Standard or Formatting toolbar.
  2. Click Customize from the menu.
  3. Click the Commands tab.
  4. Under Categories, click View to show the list of icons.
  5. Scroll through the Commands list to see the Outline arrows.
  6. Click the Promote arrow (? ), and drag it to the space between the Zoom box and the Office Assistant on the toolbar.
  7. Release the mouse button to attach the Promote arrow to the toolbar.

You can move other Outline toolbar commands, such as Demote (? ),Move Up (? ), and Move Down (? ), by repeating steps 5 through 7.

Now when you are writing and you want to move a sentence, paragraph, or line in a table, use the arrows. Just select the text, and then click the arrows.


Summarizing what you have learned

Through this lesson you have explored and practiced: