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Putting It All Together with Word 97

What you will learn from this lesson

With Word 97 you will:


What you should do before you start this lesson

Starting the lesson

  1. Start Word 97.
  2. Open a new document.


Exploring the lesson

Throughout this book you have been building one skill upon another to create a report using Word 97. You can apply these skills to tasks in and out of the classroom. This chapter uses graphs that are created through Excel 97 from charts that are part of the report on the Technology Literacy Challenge from the U.S. Department of Education.

Creating a data table

Charts turn data into information. In building charts you analyze information, quantify it, and present it visually. Charts make it easier to interpret and relate to data.

Creating a chart starts with a data table, which consists of the chart’s titles and the numbers that make it up.


Entering data into a data table

  1. On the Standard toolbar, click the Insert Microsoft Excel Worksheet button.
  2. Click and drag to create a worksheet 13 down by 9 across.
  3. Enter the following data into the worksheet:

Dates Elementary Secondary

1/1/95 85 110

3/1/95 160 360

7/1/95 225 354

9/1/95 250 600

11/1/95 425 900

4/1/96 800 1400

6/1/96 1100 1720

It can be more efficient when you enter data to Press TAB to move across from cell to cell in the worksheet, and press Enter to move down from cell to cell.


Using the Chart wizard

The Chart wizard takes you step-by-step through the charting process.

Starting the Chart wizard

  1. Press ctrl+a to select the titles and data you just typed.
  2. On the Standard toolbar, click the Chart Wizard button.
  3. On the Standard Types tab, under Chart type, click Line.
  4. Under Chart sub-type, select the image described as a “stacked line with markers displayed at each data value.”
  5. Click Next.
  6. On the Data Range tab, under Series in, click Columns.
  7. Click Next.
  8. On the Titles tab, under Chart title, enter Technology Challenge.
  9. Click Next.
  10. Under Place chart, click the As a new sheet option.
  11. Click Finish.
  12. Your graph is now pasted in your Word document as shown in the example.


    Changing the chart size

    The chart you just created may not be the size you need. Just as with other charts, graphics or pictures in Word 97, changing the size of charts is fast and easy.

    Changing the size of your chart

  13. Click the chart border until “handles” appear.
  14. Click a corner handle, and drag it diagonally to change the overall size proportionately.
  15. If the change is unsatisfactory, on the Standard toolbar, click Undo.



How you can use what you learned

Word 97 accepts typical spreadsheet data and, through Excel 97 wizards, easily and quickly creates charts. (If your computer is an older model, some of the wizards may run a little slowly.) Charts translate lists of numbers into understandable information. For example, you can enter, analyze, and paste student grades into Word documents without being an Excel 97 expert.



Sometimes data having no recognizable pattern in one chart type gains high impact when it is displayed in a different chart. If you change just a few of the chart’s characteristics, you gain a different perspective of the data, as shown in the following example. Play with the charts in Microsoft Excel 97 to see whether your information can be better displayed with other charts.


Summarizing what you have learned

Through this chapter you have explored and practiced: